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EDEN PRAIRIE HOCKEY ASSOCIATION BOARD MEETING August 13th, 2007
Minutes (approved)
I. CALL TO ORDER
Vice President Jason Barry called the meeting to order at 7:08 pm.
All directors were present except for Kevin McFadden, Mike Leddy, Tim Guilfoil, John Polejewski and Nick Rogge.
II. APPROVAL OF MINUTES
Approval of July minutes was completed online prior to meeting.
III. PRESIDENT’S REPORT:
Nick unable to present due to absence.
Bill Clark provided a treasurer’s report online prior to the meeting.
M/S/P- Jason motions to approve the current treasurer report, Hoffman seconds, motion approved.
V. COMMITTEE REPORTS
Ice Coordinator- Joel Klute reports nothing new.
Development Coordinator- Abstains.
High School- Abstains.
Mite Development Coordinator- Mike Terwilliger- see mite coordinators report.
District 6- Jeff Theilmann nothing new to report.
Fund Raising/Booster Club- Matt Strand reports the Fund raising committee recommends the Baker Square Pine fundraiser as it covers a variety of choices. Every player needs to sell 15 pies certifications at $15.00. They need to pay $250 at registration. EPHA buys the certification at $7.50. This would give us estimating 640 players @ $112.50 each = $72,112.25. If a player wants to sell more than their 15, they can purchase more certifications at $10.00 and sell them for $15.00 and make $5.00 for hockey fees.
Coaches Coordinator- Mike Leddy abstains.
VP/Tryouts- Jason Barry reports great success with the golf tournament. Last year netted about $17,000, this year looking to be $20-$21K. Behind on getting Squirt commissioners and Junior Gold. The first draft of the tryout schedule is out.
Registration- Bill Windhorst reports open registration on the 15th of August. Added a box for volunteer policy. Registration on September 8th 10-2 at Cedar Ridge. Mites will close on 15th and mini and rookies open to 15th of October.
M/S/P- Windhorst motions the exclusivity policy to change to P & P, Cocallas seconds, motion approved.
M/S/P- Bill motions a player move up inorder to stay with his grade level, Barry seconds, motion approved.
Equipment and Pictures- John Polejewski abstains, but filed this report. The mite jerseys are on order. Photos will be with Sunshine.
Sponsors- Kevin McFadden abstains, but files this report. I have been knocking on doors of local merchants the 45 days for team sponsorships and EPCC dasher. I have been targeting new names that have not previously been involved.
Tournaments- Tim Guilfoil abstains, but files this report. The teams signing up for our tournaments is moving on. The Thanksgiving tournament is full as is the U-14. The U-12 A and B is starting to fill up. There has not been a lot of activity with the Junior Gold B and Squirt tournament. I expect to see more activity as we move toward August, but we will need some help to solicit teams.
Girls Coordinator- Val Rydland reports she has met with the commissioners to go over duties, identify potentials and prepare registration. The girls commissioners are in the final stages of planning for and registration the teams for tournaments.
Mite Coordinator- Bob Gella reports the hockey recruitment ad is in the Sun on Fridays now and will run till 10/25. It is co-op with Sportsworld. We still ended up with a team sponsorship with the lower cost ad. A news release announcing the start of our registration this week ran last Friday in both EP News and Sun. Mite Commissioners are in place and I will meet with them in the near future. Rookie Camp schedule is done thanks to Joel and is on the website. Twigs and I will be looking at potential coaches for all mite levels once registration is up and going.
Volunteer Coordinator- Todd Cocallas provided a change to our volunteer policy that has been motioned. The board reviewed the new volunteer policy and made some changes.
M/S/P- Mary motions changing the penalty from $150 from $100 for not meeting their obligation and will not be able to register until the $100 penalty is paid, and $350 per family, Bill seconds, motions approved.
M/S/P- Cocallas motions to remove item number six item from the volunteer policy, Windhorst seconds, motion approved.
Communications- Mary Egan reports posting the Squirts and U-10s will be having an end of the year tournaments. Kowalski’s has a scrolling banner atop the website.
Old Business: 1) Fundraiser- Strand
New Business: 1) Steve Mars provided a presentation on refrigerated outdoor ice. Outdoor refrigerated ice would make a big difference for our program and offers alternatives. The board did not endorse or approve Steve Mars refrigerated ice ideas and we suggested that the idea was more of a city of EP project versus EPHA.
M/S/P- Barry motions to adjourn the meeting, Hoffman seconds, motion approved. Meeting adjourned at 9:45 pm.
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