EDEN PRAIRIE HOCKEY ASSOCIATION

                                                   BOARD MEETING May 14th, 2007

 

                                                                Minutes (approved)

 

     I.   CALL TO ORDER

 

President Nick Rogge called the meeting to order at 7:01 pm.

 

All directors were present except for Matt Strand, John Polejewski, and Mary Eagan.

 

     II. APPROVAL OF MINUTES

 

Approval of April minutes was completed online prior to meeting. 

 

     III. PRESIDENT’S REPORT:

 

Nick thanked the members for their pre meeting reports and addressed the new business guests.  See new business reports.


      IV. TREASURER’S REPORT:

 

Nick Rogge and Bill Clark provided a treasurer’s report online prior to the meeting. 

 

M/S/P- Nick motions to approve the current treasurer report, Hoffman seconds, motion approved.

 

V. COMMITTEE REPORTS

 

Ice Coordinator- Joel Klute provided his annual ice budget and cost break down from the 2000 to 2007.  Report was provided to all members to review.

 

Development Coordinator-  None

 

High School-   Lee Smith thanks Twigs for the continuity for the mite program this year.  Lee brought up some items to consider.  1) Move back the mite season to March/April so the high school staff could participate at the mite level.  2) Tie in the high school fund raising program with EPHA.  3) Form the Hockey Development Committee as soon as a director is named to start building relationships and communication.   

 

Mite Coordinator- Mike Terwilliger provided a detail report on the 2006/2007 mite program.  Mite and coaches surveys were sent out and feedback on the season was noted.  Twig’s has formed a Mite Development Committee and is working on a Mini-Goaltending Committee.  He is currently working on reviewing the Mite Policies and Procedures, ice situation, schedules, clinics and coaching education.

 

District 6-    Jeff Theilmann provided his report online.  In short:  The D-6 Advanced 15 team won the Spring Festival; The Waiver Committee will meet in early May; The Disciplinary Committee suspended a player for 10 years from any Minnesota Hockey Position; The D-6 tournament meeting is September 4, at Burnsville; D-6 needs our ACE Coordinator and Tournament Coordinators.

 

Fund Raising/Booster Club- Matt Strand abstains, but provided a detailed report on line.  In short, Matt has a committee of Laurie Hanscom, John Brady, and Kate Rosland.  They have been going through some potential fundraising possibilities.  New fund raising possibilities they are looking into are: calendars, coffee cups, school folders, Bakers Square “Sweet Returns” program, Barry Coffee from Caribou Coffee and Kowalski’s Loyalty program.

  

Coaches Coordinator- Mike Leddy has sent across approvals to the Board for our Bantam A, Squirt A, U-19 and Junior Gold A coaches for the 2007/2008 year.  Mike talked to Noel Rahn and he would like to coach our Pee Wee A team again this year, and would also fulfill his contract as our Player Development Coordinator for the 2007/2008 season. 

 

M/S/P- Windhorst motions to approve Noel as our Pee Wee A coach and to terminate Noel’s contract as our Player Development Director for the 2007/2008 season. Nick seconds- motion approved.

 

M/S/P- Windhorst motions to approve a change in our Policies and Procedures Policy that would reflect a top 10 player tryout lock based upon tryout grading for all levels of play for team selection purposes- Motion tabled till Policies and Procedures have been re-written and presented to the board for approval.

 

Tryouts- Jason Barry reports he is working with Joel on determining times for tryout for the upcoming season.  He will be meeting with the EP football board in an attempt to prevent conflicts.  The Coaches Appreciation Event is scheduled for June 14th- 6:00 at Canterbury, Longshots area.  The Golf Tournament is scheduled for Monday, August 6th at Bent Creek Golf Course.  The nomination and selection of commissioners will take place soon.  Suggestions at all levels are welcomed.     

 

Registration- Bill Windhorst provided his recommendation team level allocations for the 2007/2008 season.  Bill provided a detailed report on the anticipated team levels and numbers at each level for the board members to view. 

 

M/S/P- Bill motions to approve one Junior Gold A and one Junior Gold B team, Nick seconds.  Motion carried.

 

M/S/P- Bill motions to approve one Bantam & PeeWee A team, two Bantam & PeeWee B1’s teams, one Bantam & PeeWee B’2 teams and two Bantam & three PeeWee C teams.  Nick seconds. Motion carried.

 

M/S/P-  Bill motions to approve an A and B team at all the Girls level of play.  Nick seconds.  Motion carried.   

 

Equipment and Pictures- John Polejewski abstains.    

 

Sponsors-  Kevin McFadden reports a new sponsor letter will be available on the website and any new sponsors should be directed to him.  

 

Tournaments- Tim Guilfoil met with Joel regarding securing the tournament ice.  The Thanksgiving Tournament will be held at Minnesota Made Ice and will be a 12 team tournament for both Bantams and Pee Wees.  The Girls Tournament will be at EP on 2/7-2/8 of 2008 and the Squirt Tournament will be 2/28- 3/2/2008.  The Junior Gold A tournament is to be determined upon ice and a workable weekend.

 

Girls Coordinator- Val Rydland reports she is working on the U-14 level, identifying scenarios for the 2007/2008 season, contact neighboring communities as to their status of their U-14’s and actively recruiting qualified non parent coaches.

 

Mite Coordinator- Bob Gella reports we should continue our relationship with rookie camp.  Sportsworld will again sponsor Rookie Camp, but would like the Sportsworld logo on the jersey.  We should consider teaming up and sharing email lists with EP Lacrosse and EP Football associations in actively recruiting new players.  

 

Volunteer Coordinator-   Todd Cocallas working on a new volunteer policy.

 

Communications-   Mary Egan abstains, but did provide the ad, via Bill Clark, to be published in Let Play Hockey for the recruitment of non parent coaches for the levels of play that we don’t approved coaches at yet.   

 

Old Business:   None

 

New Business: 1) Bob Lanzi introduced Wendy Sevenich, the new EPCC Director and fielded questions and talked about the changes that would impact EPHA.  They will keep the rinks available for our preseason warm-ups and tryouts.  There will be emergency exits provided up to the third week of December.  The shooting area will be enhanced.  The trophy case situation will be decided during construction.  2) Nick Ramis and Alki Dimassis from Loyal Tech addressed the board regarding a new fund raising program.  The VIP cash value loyalty program is a cash value card used when members shop at any participating merchants.  The card holder retains 50% of the reward on their card for future uses and the remaining 50% is given back to EPHA.

       

M/S/P-   Rogge motions to adjourn the meeting, Barry seconds, motion approved.  Meeting adjourned at 8:51 pm.