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EDEN PRAIRIE HOCKEY ASSOCIATION BOARD MEETING October 8th, 2007
Minutes (approved)
I. CALL TO ORDER
President Nick Rogge called the meeting to order at 7:01 pm.
All directors were present except for Mike Leddy, Jason Barry, Jeff Theilman
II. APPROVAL OF MINUTES
Approval of September minutes was completed online prior to meeting.
III. PRESIDENT’S REPORT:
Nick Rogge reports tryouts are going fine. The “Limited Attendance” imposed on our tryouts on the main rink from the Fire Marshall has received positive feedback from parents in not being able to watch tryouts. Bantam and Pee Wee A teams are picked and the B scrimmages are currently taking place. Nick spent 45 minutes with the director of Minnesota Hockey and there is nothing we can do with the kids that signed up for Minnesota Made hockey.
Bill Clark provided a treasurer’s report online prior to the meeting.
M/S/P- Bill motions to approve the current treasurer report, Nick seconds, motion approved.
V. COMMITTEE REPORTS
Ice Coordinator- Joel Klute is finalizing game draws for all teams. He has allocated all ice to teams.
Development Coordinator- Chris LaCombe and Lee Smith. Lee Smith reports the Fall clinics were successful with most sessions well attended. Emphasize was on the skills portion of the tryouts and the kids were well prepared. Sunday skills clinics will be set up with having high school players involved. They will start October 26th.
High School- Tim Morris provided this information to EPHA. Big sister/Little sister program will be in place with the high school girls team being involved with the girls program. He is seeking to get the youth program involved with season packages to high school games. The EPHA girls team photos will be part of their program and honorary stick girls will be on the bench for the high school games.
Mite Development Coordinator- Twigs reports there will be a mite information meeting set for October 16th, 2007 at 8:00 and a hope for high attendance. The coaches meeting will be on the 23rd. Barring on the final numbers, there will be 4 upper mites, 4 intermediate, 2 girls intermediate and 8 mini mite teams. The mite draft is on November 5th.
District 6- Jeff Theilmann abstains, but provides this on line. Coaches screenings should be submitted ASAP. Any team that doesn’t have 15-2 need to be approved. Edina is looking for U-14 and U-10 skater. Pat Westrum still has an opening for a Level 1 and 2 clinics. All associations should review tournament rules and make corrections as needed.
Fund Raising/Booster Club- Matt Strand reports he was approached by an Edina greeting card photographer and is offering a Greeting Card Fundraising promotion that he will go over at the managers meeting. The Kowalski promotion is still out there for members to use.
Coaches Coordinator- Mike Leddy abstains, but provided a report on line. Many coaches that been selected and approved. Girls coaches are being selected by Jeff, Val, Bob and Tim. Those noted have the knowledge of girls hockey and qualified coaching candidates. Todd has great knowledge of the squirt prospective coaches and is assisting in plugging in the best candidates. Note, we have added another non-parent coach to EPHA coaching ranks. Frankly, we are in an enviable position with the amount of non parent, non paid coaches we have in our association. The new coach is a friend of our Squirt A coach, Nick Hanson. Nicks friend will be an assistant coach on one of our Bantam B1 teams. An all coaches meeting has been set for Monday, October 22 and Velocity. Coaches training will be conducted there.
VP/Tryouts- Nick provided Jason’s report along with Jason’s online report. Tryouts have had their usual bumps, but those have been much easier to handle because of the additional Board attendance and Commissioners efforts, as well as those volunteering there time for the bench and grading, and also the lack of parental attendance. I have received many comments about tryouts being limited and still only a handful of casual complaints. I will be analyzing the effects afterward and making a recommendation for next years VP. The Bantam A and Pee Wee A teams have been picked. Congratulations to those kids. This week will finalize the B’s and C teams. A reminder that the Board support and Commissioners support is just as important- maybe more so, for the lower levels. They deserved the same attention and preparation. The sessions for these levels are still “limited occupancy”.
Registration- Bill Windhorst reports nothing new now that registration has closed. Managers meeting will be held on October 17th at 6:30.
Equipment and Pictures- John Polejewski reports he will be picking up mite jerseys and will be distributing the jerseys to the formed teams.
Sponsors- Kevin McFadden files this reports to date we have a total of $15,700 in sponsorship money committed. I am working with the city to arrange for Youngstedts to display their name on one of the zamboni for which EPHA will receive $3750 for a total of five years. I will be doing a complete inventory on the sponsor placards
Tournaments- Tim Guilfoil files we are progressing well. We need just one more Junior Gold B team and 3 Squirt team, all other tournaments are full. Todd, BJ and I will be working on volunteers for the tournaments.
Girls Coordinator- Val Rydland reports there has been speculation and discussion regarding the U-14. No decisions will be made unit the high school teams are selected. There are 22 skaters and three goalies signed up and 1 goalie and 6 skaters are signed up to tryout. Girls who didn’t register will be put on a waiting list. The last resort will be to waive any girl out of the association. U-10 and U-12 tryouts are well underway with no major issues.
Mite Coordinator- Bob Gella reports the mite clinics kicked off this weekend at Velocity and participation was approximately 90%. This is a good number due to football, soccer and other fall activities still being active. Some of the non-parent instructor were: Bob Lundeen- 1976 Olympic team and 3 time US National team member, Mark Kristo- All American at Bemidji State, and Barry Karns- Karns skating school lead instructor. The Termite program can happen with 37-40 signed up so far with more possible signing up this Saturday and Sunday at Open Skate/Recruitment weekend at EPCC. We would like to have two All mite (U-8) girl’s teams this season with 22 girls signed up at this point. The mite parent meeting is Tuesday the 16th at 7:00 in the old High School Auditorium.
Volunteer Coordinator- Todd Cocallas stated is working with Tim and BJ on getting a schedule available of all the volunteer hours on the web. We will be posting the first tournament volunteer sign up later this week. Also, I will be coordinating with the team manager meeting to inform them on the new policy. Volunteer spots have been filled for tryouts and it seems to be going well. I will be developing a tracking system for this year and discussing some web based options for EPHA to incorporate for next year.
Communications- Mary Egan reports there has been a number of website personal. Susan has recommended a change in organizing the web site and allowing more access to the web.
Old Business: None
New Business: 1) U-14’s discussion. Bob Gella is looking to create a possible U-14 B team in EP with our remaining girls that won’t make the A team if the board would consider making the U-14 A team at 15 girls. The remaining girls would rainbow with the extra U-14 girls from Edina and possible other communities to create a U-14 B team. Discussion of this request was put to the Board.
M/S/P- John Polejewski motions to close discussion on the U-14, Bill seconds, motion approved.
M/S/P- Nick motions to adjourn the meeting, Hoffman seconds, motion approved. Meeting adjourned at 8:30 pm.
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