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EDEN PRAIRIE HOCKEY ASSOCIATION BOARD MEETING September 10th, 2007
Minutes (approved)
I. CALL TO ORDER
President Nick Rogge called the meeting to order at 7:05 pm.
All directors were present except for Mike Leddy.
II. APPROVAL OF MINUTES
Approval of August minutes was completed online prior to meeting.
III. PRESIDENT’S REPORT:
Nick Rogge reports he met with the city toured the community center. The projected opening for the main rink is January 1st and the third rink will not be ready until September 8th. Major sponsors will get 25% off the athletic facilities at EPCC.
Bill Clark provided a treasurer’s report online prior to the meeting.
M/S/P- Bill motions to approve the current treasurer report, Nick seconds, motion approved.
V. COMMITTEE REPORTS
Ice Coordinator- Joel Klute reports nothing new.
Development Coordinator- Abstains.
High School- Lee Smith abstains.
Mite Development Coordinator- Abstains. Bob Gella reports for Twigs that rookie camp starts the 28th. There will be a mite information meeting set for October 16th, 2007 and a coaches meeting on the 23rd.
District 6- Jeff Theilmann reports nothing new.
Fund Raising/Booster Club- Matt Strand reports the Fund raising committee recommends the Baker Square Pine fundraiser as it covers a variety of choices.
M/S/P- Rogge motions the Baker Square fund raiser, Polejewski seconds, motion approved.
Coaches Coordinator- Mike Leddy abstains.
VP/Tryouts- Nick provided Jason’s report along with Jason’s online report. All board members should be aware of the tryout procedures. Working on finalizing the graders and the schedule. Goalie grading has been changed this year. There will be three goalie graders assigned for each scrimmage. The tryout schedule remains unchanged and begins September 29th. Like last year, a Tryout Board Member Assignment will be put together and sent out to everyone. Tryout groups are being complied and will be posted as soon as possible on the website. Commissions have been assigned with one possible addition at PeeWees, and they will be recruiting volunteers for tryouts and preparing for tryouts. We are having an e-mail issue with ephockey.com emails being blocked by Comcast.net as spam. Nick is working to address this problem with Comcast.
Registration- Bill Windhorst reports buyouts on the fundraising portion are ranging from 4-17% of the levels are buying out. Bill provided the final registration. Prior approved bantam and peewee teams will remain, except for one less PeeWee C team. The squirt team level will remain the same, exception we may need to adjust a C team. U-14 is approved for one A team. U-12 teams approved for two teams, an A and B. U-10’s will remain at two teams. Registration is still open for mites.
M/S/P- Jeff motions three U-10 teams, Val seconds, motion doesn’t carry.
Equipment and Pictures- John Polejewski reports the mite jerseys are on order. There may be an issue with the squirt goalie equipment.
Sponsors- Kevin McFadden files this report. Ten confirmations from last year sponsors and has talked to a number of new sponsors.
Tournaments- Tim Guilfoil files this report. The Thanksgiving tournament is full and will be held at Minnesota Made. Junior Gold B, five teams have confirmed. Girls Tournaments have been filled, and there are teams on the waiting list. Squirt Tournament, six teams confirmed and will be working on filling the remaining spots. Will be meeting with BJ Perkins to start lining up merchandise, grill, trophies, etc.
Girls Coordinator- Val Rydland reports she has met with the commissioners to go over duties, identify potentials and prepare registration. The girls commissioners are in the final stages of planning for and registration the teams for tournaments.
Mite Coordinator- Bob Gella reports he and Twigs are finalizing graded drills, clinics and plan to address a few issues from last year that has been brought up to improve, such as securing good managers and discussing fairness of the draft. We are discussing coaches for all mite levels/teams and feel that we have a very strong group of members. I would also like to grow our pre-school numbers so with can start a Termite program and provide the preschool aged players with their own level.
Volunteer Coordinator- Todd Cocallas stated he will need the names of commissions, managers and volunteers, so he can track the volunteer hours.
Communications- Mary Egan reports there will be problems for tryouts and parental viewing. EPCC will not allow us large numbers of parents in the main rink. Main rink is closed and probably limited to just the graders.
Old Business: 1) Fundraiser motion, Matt Strand- Approved
New Business: 1) Move up motion, Bill Windhorst- Approved
M/S/P- Nick motions to adjourn the meeting, Hoffman seconds, motion approved. Meeting adjourned at 8:45 pm.
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