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Volunteer/Dibs

Volunteer DIBS

Click below to go to the DIBS page to Claim/View your dibs status.


Submit your volunteer registration below

Attention all adult volunteers serving as Coaches, PODs, Team Managers, Commissioners:

Submit your volunteer registration below.  This is required to verify your certifications on background screens, SafeSport training and coaches training.  Please DO NOT send individual certification to Board Members.  Have your current season USA Hockey number handy–everything is linked to that.

Thank you!

The Registration "Volunteer/Dibs" is not currently available.

Learn to run the clock!

See below for a quick tutorial on running the clock at EPCC.

SCORE SHEETS

See below for instructions:

D6 Game Structures and Penalty Definitions

Useful Reference for Clock Operators:

Thank you volunteers!

The spirit of Eden Prairie Hockey Association is our volunteers. Without the efforts of families contributing many thousands of hours, the EPHA would not exist! We greatly appreciated the work that everyone does to help make this a great hockey experience for our kids.

LEARN MORE ABOUT VOLUNTEER ROLES

See document below:

Volunteer Requirement

All players Mite3/8U3 through Jr. Gold are assigned 12 hours of Dibs.

Mite 3, Mite 4, and 8U3 players will receive 6 hours of credits after team assignments; leaving only 6 hours due.

As an encouragement for our families/players to complete their obligated hours, invoices will be sent mid-season (before Jan 31) to those families who have failed to complete or sign up for at least 50% of their total volunteer obligations. The charge will be equivalent to $75 per incomplete volunteer hour.

There is a $100 fine per hour for failure to complete a scheduled hour.

Volunteer Age Requirements

Qualified volunteers must be capable of performing the tasks and must be 16 years or older, (18 or older to operate the clock or keep score). The Volunteer coordinator and/or Tournament Director shall determine if the volunteer is capable.

Cancellation

Cancellation of scheduled “Dibs” sessions is allowed up to seven days before the event.  Seven days or less, cancellation is not allowed.  If you cannot work your scheduled “Dibs” session, it is your responsibility to find a substitute.

If you have worked your scheduled shift, please allow us several days to get this marked completed.


VOLUNTEER POLICY, 2022-2023 Season

The EPHA operates on a volunteer basis. In order to provide a positive experience to players and families we rely on volunteers. Provisions that apply only to the Mite/8U levels 3 and 4 are specifically addressed in section H below.

A. VOLUNTEER REQUIREMENT

1. All families at the Junior Gold, Bantam/15U, Peewee/12U, Squirt/10U and shall perform twelve (12) hours of volunteer service per player for the season.

a) Families with multiple players shall be assessed a family maximum of 24 total volunteer hours

B. “DIBS”

1. The majority of the Volunteer opportunities and sign-ups will be listed on the EPHA Website as “Dibs”.

a) Volunteer hours will be tracked via our website and by the Volunteer Director.

b) Volunteering for your own team as POD, or at regular scheduled district games, such as staffing the penalty box, scorekeeping/announcing, team pictures, and scrap booking do not apply towards your family volunteer requirement.

C. THE PENALTY FOR NOT MEETING YOUR VOLUNTEER REQUIREMENTS FOR THE YEAR WILL BE AS FOLLOWS:

  1. Families must have all volunteer shifts completed or scheduled at least two weeks prior to their respective teams first play-off dates or those players will not be eligible to roster for play-offs and will be notified by the President or Volunteer Director of that consequence.

  2. Families/Players failing to meet their twelve (12) hour volunteer requirement by the conclusion of the season will be charged $75 for each hour incomplete with a maximum of $900 per player. Players with open balances will not be able to roster for the play-offs or register for the following season until payment is received.

  3. As an encouragement for our families/players to complete their obligated hours, invoices will be sent mid-season (before Jan 31) to those families who have failed to complete or sign up for at least 50% of their total volunteer obligations. The charge will be equivalent to $75 per incomplete volunteer hour. $100 fine per hour for failure to complete a scheduled hour.

D. QUALIFIED VOLUNTEERS:

1. Volunteers must be capable of performing the tasks and must be 16 years-or- older, (18-or-older to operate the clock or keep score). The Volunteer Director shall determine if the volunteer is capable.

E. VOLUNTEER BUYOUT PROGRAM:

1. Each family may buyout of their volunteer commitment at the beginning of the season for $750 per player. The maximum buyout for families with multiple players, regardless of age group, is $1500.

  1. VOLUNTEER EXEMPTIONS:

    1. The following volunteer positions are presumed to accrue hours of involvement well in excess of the requirement. Therefore, they are exempt from the volunteer service requirement for any and all players in their family. The Board of Directors reserves the right to revoke this exemption, in writing, in cases where the responsibilities of the role are not being sufficiently met or performed by the Volunteer.

      a) Current Board Members

      b) Head Coaches

      c) Commissioners

      d) Team Managers of age groups Squirt/10U or older (one allowed per team, or 12 hours split among co-managers)

      e) Former Board Members who have served a full 3-Year Term

    2. In addition, the following volunteer positions are required to perform hours of service in excess of this requirement. Consequently, the following are exempt for their specific team only:

      a) Travel teams with one assistant Coach:
      (1) The assistant coach will be credited with 12 hours.

      b) Travel teams with multiple assistant Coaches:
      (1) Up to 3 assistant coaches will be credited with 12 hours each.

  2. VOLUNTEER SHIFTS:

    1. Parents will be responsible for verifying their hours and the accuracy against their records and resolving discrepancies with the Volunteer Director. This information can be found in the Dibs section on the EPHA website.

    2. If the scheduled Volunteer is not able to perform their scheduled shift, it is the responsibility of the volunteer scheduled to find a substitute to cover their hours and notify the Volunteer Director of any shift changes.

    3. The Board of Directors reserves the right to assess a two (2) hour Dibs penalty in cases where a specific Volunteer fails to fulfill an assigned shift or shifts, or fails to find a suitable replacement Volunteer in instances of last-minute shift cancellations.

  3. MITE / 8U LEVELS 3 AND 4 VOLUNTEER REQUIREMENTS:

1. All players (parents) at the Mite and 8U levels 3 and 4 shall perform six (6) hours of volunteer service hours per player per season. Families with multiple players at these levels shall be assessed 6 volunteer hours per player. The maximum number for any family is 24hrs, regardless of participant age groups.

  1. Each family may buyout of their volunteer commitment at the beginning of the season for $250 per Mite/8U player.

  2. At the conclusion of the season, an invoice in the amount equal to $75 per incomplete hour, not to exceed $450 per player, will be levied for failure to meet the Mite Volunteer requirements.

  3. All Mite/8U age group level 3 and 4 Head coaches, up to 2 Assistant Coaches and Team Manager will be exempt from the Mite volunteer requirement for all players in the family in the Mite/8U age group. Any families with older players will be expected to complete the standard 12-hour requirement, see exceptions listed above.

    a) For Mite/8U teams with more than 2 assistant coaches, the Head Coach shall determine how to distribute 12 hours total among the assistant coaches.

    b) If a Team Manager role is shared, 6 hours’ total will be distributed among them.